In the digital era, a cloud-based file-sharing service can be a boon for businesses and individuals who seek convenience over anything else. With online file-sharing software, you can not only share large files for free but also store, share, and synchronise files in the cloud. This way, you, as a user, can get the benefit of accessing files anywhere, at any time.

Before we delve into the reasons why using a cloud-based file-sharing system is a good idea, let’s look at what it really is.

Cloud-based file sharing: what is it?

As the name suggests, you can store and share content that is powered by the cloud with a cloud-based file sharing service. This type of system enables users to create, edit, store, share, and synchronise files in the cloud. Unlike a physical storage device, you can easily access the files at any time and share them with anyone, even if they are sitting across the globe.

More and more businesses and individuals have started relying on cloud-based file sharing systems. Here are the top five reasons behind it:

1. Accessibility

In the era of accessing everything at our fingertips, accessibility plays a big role in making any decision today. When your organisation uses on-premises servers for content storage and other applications, data is only accessible locally. To access the data stored on your company's in-house servers, team members must be on the premises.

On the other hand, files are considerably easier to generate, modify, and distribute using cloud-based file sharing. Companies that use a cloud-based file system make their material instantly accessible to any team members who require it, rather than depending on on-premises servers and IT infrastructure.

Cloud file systems are available over the internet, allowing your employees to find and open them from any place as long as they have a computer, tablet, or phone with an internet connection.

2. Cost-effective solution

One of the major disadvantages of choosing an on-premises file storage solution is the cost. Because you need to buy and install massive servers and infrastructure to host your files, the initial setup expenses are considerable.

With cloud file sharing, companies can get the same benefits at a far cheaper setup cost. The reduced requirement for acquiring, deploying, and maintaining on-premises servers is one of the primary reasons why the cloud is cost-effective.

Instead of storing and maintaining data on-site, the cloud service provider installs and maintains the hardware required to deliver cloud file storage to its customers.

3. Scalability

If you want extra file storage capacity, you must purchase and deploy data servers capable of providing the required performance. If your storage requirements decrease, you're left with idle server space while still paying for hardware and software maintenance.

Cloud service companies often provide a variety of storage options that you may change as required. There are no extra capital expenditures for increasing or decreasing the quantity of storage your organisation requires, except for adjusting your payment plan.